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Help Vulnerable Children

The children who are currently in the Childrens Hearing System are some of the most disadvantaged children in our City. Named after the chairman of the committee which recommended the establishment of the Childrens hearing system in 1971, the Kilbrandon Fund was set up "to relieve hardship and distress in cases referred to the Panel, to purchase essential items to benefit a child's development and welfare"

The Kilbrandon Fund (SC033356) is administered in Edinburgh by a group of Childrens Panel members. It gives small grants, currently up to £300, to improve the lives of children and young people who are under the supervision of the local authority because of home and family circumstances and where no other resources are available to meet that need.

Income to the fund comes mainly from generous donations by the panel members themselves and from individuals carrying out a personal fund raising project or event.
About Us image
£25

Donation Amount

Any Panel member who has sat on a hearing for a child or young person within the hearings system (or who has had an order terminated within the last month ) can make an application, if the funds are unable to be provided by the local authority or elsewhere.

Grants are generally made with the aim of having a positive impact on a child’s life. See the ‘Grants’ page for some examples.

Check Annex 1 of our Governing Document for the rules – but in essence grants will be considered where funding would not be expected to be provided by other agencies (school, Social Work etc).

Get in touch with us at kilbrandonfundedinburgh@gmail.com to make an application. Please don’t give us any personal information about the child, just provide us with a brief summary of the background, how much is required and what you hope a grant would achieve. Also please provide the name of the Social Worker, as we will communicate with them directly if and when the application has been approved by the committee. The cheque will be send directly to the local authority.

PLEASE NOTE THAT YOU MUST NOT USE YOUR CHS EMAIL FOR MATTERS RELATING TO THE KILBRANDON FUND.

We’ll get in touch with you (and the social worker if necessary) to discuss the application.



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See below for some examples of how to draft your application.
  • Please consider granting £80 to purchase a sports kit for a young boy who lives with foster carers but spends at least one night a week with his older sister.  He has no clothes or sports gear (he plays football for a local team) at his sister's house which is an issue for him.  It would be very helpful if he had at least sports gear at her house which he could use when staying there.

  • A 10 year old boy is in a kinship placement with his aunt.  The aunt struggles financially as she suffers from physical problems and is therefore unable to work. The boy's mother is currently homeless and leads a chaotic life and her attendance at contact is inconsistent. He is a child who particularly enjoys art and craft activities. His aunt provides him with a good level of care but her budget does not stretch to extra activities. SW have identified an appropriate arts and crafts course during the summer holidays and request a grant of £200 to fund this.

  • A 13 year old girl who is on a CSO lives with her aunt as her parents have been unable to care for her.  Her mother is in poor health.   With a lot of support from social work, her aunt has been able to provide a stable and supportive home and things are going well, however, money is very tight.   The young girl works hard at school and is talented at drama.   A school trip away with the opportunity to attend a show would provide a rare treat and reward for working hard through the difficulties she has faced in the past. £250 requested.






HOW to make an Application image
The current committee (February 2021) is made up as follows

Isla Burton                       Chair
Ken Timmins
Alasdair McKenzie
David Brownlee
Tori Graham
Elizabeth Graham

Lorna Lewis                 Administrator

  •  19/08/2020 12:00 AM

On this page you will find some information on some of the recent grants we have made.

Read More
  Accounts

Kilbrandon Fund Edinburgh
Annual Report and Accounts for year ending 15 May 2020
Scottish Charity Number SCO33356


Current Committee
Isla Burton (Chair)
Molly Hargreaves
David Brownlee
Carole Cowan
Alasdair McKenzie
Kenneth Timmins
Claire Little


Recruitment and appointment of Committee
All the Fund committee members are appointed or reappointed by the committee at the Annual General Meeting which is held in September/October each year.

Governing Document
The Kilbrandon Fund is a charitable unincorporated association and the purposes and administration are set out in the Fund’s governance document, which was updated and approved by OSCR in 2019/2020.

Activities and Achievements
In the year 15 applications were approved which led to 12 donations totalling £3,430 awarded to provide activities for 14 children. The Fund supported a range of extra curricular activities ranging from swimming lessons to football, ballet and cheer leading. Grants were used to purchase an art tablet, drums to join a pipe band, room décor, horse riding equipment and nocturnal contact lenses for playing rugby. In addition, funds were approved for three school trips and a contribution was made towards the purchase of a mobile phone.

Income received amounted to £4,708.55, £585.40 of which came from panel members donating their expenses.

Committee remuneration and expenses
The committee did not receive any remuneration or expenses during the year.

Reserves
The Fund held an unrestricted total of £10,749.52 at the end of the year.


Approved by the trustees and signed on their behalf






Isla Burton, Chairperson
September 2020

KILBRANDON CHILDREN’S FUND (EDINBURGH)
GOVERNING DOCUMENT

This document governs the membership and conduct of the Committee of the Kilbrandon Children’s Fund (Edinburgh) and was adopted by the Committee on Tuesday 10th September 2019. 

1        General
1.1    Definitions
Clear Day means any day other than a Saturday, Sunday, the day on which any notice of a Meeting is made known to Members and/or the date of that Meeting. 
Committee means the aggregate of those Members subscribing to this document and any successor or additional Member from time to time. 
Fund means the Kilbrandon Children’s Fund (Edinburgh).
Meeting means a meeting of the Committee from time to time at which business of the Fund is transacted provided that a quorum is present and will include the annual general Meeting.
Member means a member of the Committee.
OSCR means the Office of the Scottish Charity Regulator.
Panel means the Edinburgh Children’s Panel.
Writing means a recordable means of communication, including e-mail.
1.2      Any reference to the singular, context permitting, will import the plural. No inference is made as to gender or other orientation.

2      Objective
To enhance the wellbeing of children and young people in cases which are referred from the Panel to the Fund by providing monetary assistance for the purchase of items or experience that would benefit the child’s development and welfare. 

3      Powers
In pursuance of the Objective (but not otherwise) the Fund will assume the following powers, subject always to clause 4.6:
(a)  to identify the material needs of families referred to the Panel for which statutory funding is 
       unavailable and where their provision would benefit children, directly or indirectly;
(b)  to distribute funds prudently and equitably to meet such identified needs;
(c)  to raise funds by private and public appeal for redistribution in pursuit of the Objective; and
(d)  to engage such consultants, advisers and auditors as are considered appropriate from time to time.

4      Exercise of powers
4.1   Funds will be deposited on the most favourable terms available.
4.2   Accounts will be prepared annually, presented to the Committee at an annual general Meeting and submitted, if required by them, to OSCR.
4.3   Accounts will be audited annually by an independent auditor appointed by the Committee.
4.4   Cheques or other authorisation for disbursement of funds will be signed or otherwise authorised by the Administrator/ Treasurer and 1 other Member and in accordance with arrangements agreed with the Fund’s bankers.
4.5   Payment of expenses incurred in administration of the Fund or for the purposes of raising funds will be authorised by the Administrator/Treasurer and 1 other Member. 
4.6  The Committee and Members will, in any event:
(a)  act solely in accordance with the Objective and with the care and diligence to be expected of a 
       person interested in the affairs of a child referred to the Panel;
(b)  where any possibility of a conflict of interest may arise, disclose that possibility to the Committee 
       and not vote in any discussion of further action on that matter; and
(c)  at all times, ensure that their conduct complies with any direction, requirement, notice or duty 
       imposed on them by the Charities and Trustee Investment (Scotland) Act, 2005 or any replacement 
       or amending legislation.

5      Granting funds and administration
5.1   Funds will be granted only following acceptance by the Committee of an application in the form as set out in Annex 1.
5.2   Funds will only be made available if:
(a)    sufficient funds are available to meet the amount requested;
(b)    the amount does not exceed the maximum sum agreed from time to time by the Committee at its 
         annual general Meeting; and
 (c)     no grant for similar purposes has been paid to that recipient.
5.3   When a grant is approved payment will be made by cheque or other form of transfer to the local Children and Families establishment of the Social Work Department of City of Edinburgh Council for redistribution to the recipient in a suitable form.
5.4   Grants will be made unconditionally and will not be subject to any contract for repayment.
5.5   These administrative arrangements will be reviewed at least annually by the Committee and amendments made as appropriate.

6      Structure
6.1   The Committee will consist of a minimum of 7 Members.
6.2   The Committee will elect one of their number to act as Chair. That person will, if present and subject to clauses 13.4 and 13.5, act as Chair for any Meeting.

7      Administrator/Treasurer
The Committee will select a person, not being a Member, to serve as Administrator/Treasurer.

8      Qualifications for Membership of the Committee
Membership will be open to any serving Panel member.

9      Applications for Membership
9.1   Any person wishing to apply for Membership must make a written application to the Fund.
9. 2  The Committee will consider any such application at the first available Meeting after it is received and may, in their discretion, accept or refuse the application. The Committee will advise the applicant of its decision as soon as reasonably practicable thereafter.
9.3   The Committee may, at any time, offer Membership to any eligible person.

10    Membership subscription
No membership subscription will be payable.

11   Register of Members
The Committee will maintain a register of Members containing the full name and address of each Member, the date of their admission to Membership and the date on which any person ceased to be a Member.

12     Withdrawal from Membership
12.1  Any Member wishing to withdraw from Membership will lodge a written notice with the Administrator/Treasurer to that effect, on receipt of which by the Administrator/Treasurer that person will cease to be a Member.
12.2  Any Member who becomes unable to fulfil the obligations of Membership or whose position becomes untenable for any reason will withdraw as set out in clause 12.1. 

13     Meetings, notice of Meetings, conduct of Meetings and proxies
13.1  For any Meeting, a quorum will consist of 5 Members.
13.2  A Member may at any time request that the Administrator/Treasurer convene a Meeting, following which the Administrator/Treasurer will give Members at least 5 Clear Days’ notice of the Meeting and will advise of its time and location.
13.3  Notwithstanding clause 13.2 Members may deem any meeting a Meeting provided that a quorum is present.
13.4  If the person elected as Chair has ceased to be a Member or if that person is not present within 15 minutes after the time when a Meeting of which notice has been given is due to commence the Members present may choose one of their number to act as Chair.
13.5  If a quorum is not present within 15 minutes after the time when a Meeting is due to commence or if, during a Meeting, a quorum ceases to be present, the Meeting will stand adjourned to such time and place as may be fixed by the Chair.
13.5  All Members present will have 1 vote at each Meeting.
13.6  At any Meeting, the Chair will have a casting vote.
13.7  The Administrator/Treasurer will be entitled to attend Meetings but will not count towards a quorum and will not have a vote.
13.8  On receipt of notice of a Meeting from the Administrator/Treasurer a Member may, by notice of proxy in writing to the Administrator/Treasurer, either:
(a)  instruct the Administrator/Treasurer as to how that Member’s vote should be cast; or
(b)  advise that Administrator/Treasurer that the casting of that Member’s vote should be at the 
       discretion of the Chair.

15      Annual general Meeting: calling, content and procedure
15.1  At least once in each year the Committee will convene an annual general Meeting. The Administrator/Treasurer will give Members at least 14 Clear Days’ notice of such meeting and will advise of its time and location.
15.2    The business of the annual general Meeting will include:
(a)  a report by the Chair on the activities of the Fund; and
(b)  consideration of the financial affairs of the Fund.

16      Dissolution
16.1  The Fund will be wound up if:
(a)  its purpose no longer exists; or
(b)  it becomes practically insolvent; 
(c)  the Committee so resolves; or
(d) clause 16.2 applies. 
16.2  If the number of Members falls below the number required by clause 6.1 as constituting the Committee, the Fund will remain in operation for a period of 3 months from that date. If at the end of that period the requisite number to form the Committee has not been reached, the Fund will be wound up.
16.3  In the event of dissolution, any funds or other assets remaining after settlement of any debts or liabilities will not be paid to or distributed among the Members but will be transferred to another organisation in Edinburgh recognized by OSCR and having objectives similar to those of the Fund.

17      Data protection
17.1   The Fund will at all times comply with the General Data Protection Regulation (2016/679) and/or any replacement or amending legislation.
17.2   In particular, and in relation to any application for assistance, the Fund will take no action until a data protection consent in the form required by legislation then in force has been completed by the parent or legal guardian of the child and delivered to the Administrator/Treasurer, giving the Fund consent to holding the personal details of that child for up to 1 year for the purposes of making a grant and of auditing and accounting.




































ANNEX 1
This Annex may be used in response to enquiries for grant assistance. 

APPLICATION FOR GRANT TO THE KILBRANDON CHILDREN’S FUND (EDINBURGH)

1       Application
1.1   An application for grant may be made by one or more Panel Members attending a child’s hearing.
1.2   The application should be made to the Administrator/Treasurer of the Fund by e-mail, by telephone or by using the Fund’s form. 

2      Criteria for application.
In making an application, Panel Members should satisfy themselves that:
(a)  granting the funds will bring some benefit to the child;
(b)  there are no funds available elsewhere for the same purpose;
(c)  the grant will not be awarded for anything which should be funded from other sources such as the 
      school or Social Work Department;
(d)  the funds will be used for the purpose intended;
(e)  the child has been or is likely to be referred to the Hearing system or is or is likely to be on a CSO 
       or other Order;
(f)  the grant will be for items or experiences that are likely to enhance the wellbeing of the child; and
(g)  any grant will be administered by the social worker or other approved agency and will not be sent 
       directly to the family.

3      Timing
The Kilbrandon Children’s Fund (Edinburgh) will consider applications for grants made up to one month after a CSO has expired.

4      Data protection
In order to comply with the General Data Protection Regulation (2016/679) and/or any replacement or amending legislation, in relation to any application for assistance the Kilbrandon Children’s Fund (Edinburgh) will take no action until a data protection consent in the form required by legislation then in force has been completed by the parent or legal guardian of the child and delivered to the Fund’s Administrator/Treasurer, giving the Fund consent to holding the personal details of that child for up to one year for the purposes of making a grant and of auditing and accounting.













Privacy Policy
Kilbrandon Fund Edinburgh

Last updated
1 April 2019

How we respect privacy when we deal with personal information collected by our organisation

This Privacy Policy applies to information the Kilbrandon Fund Edinburgh collects about individuals who interact with our organisation. It explains what personal information we collect and how we use it. 
If you have any comments or questions about this notice, feel free to contact us at kilbrandonfundedinburgh@gmail.com.
1. Personal data that we process
The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed. 
Purpose
Data (key elements)
Basis
Enquiring about our organisation and its work
Name, email, message
Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Subscribing to email updates about our work
Name, email
Consent - you have given your active consent. 
Making a donation
Name, email, address, payment information
Legitimate interests - this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message.

2. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. 
For example, we may use your personal information to:
  • reply to enquiries you send to us;
  • handle donations that you initiate; 
3. When we share your data
We will only pass your data to third parties in the following circumstances:
  • you have provided your explicit consent for us to pass data to a named third party; 
  • we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
  • we are required by law to share your data. 
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation. 
4. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. 
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years. 
5. Rights you have over your data
You have a range of rights over your data, which include the following:
  • Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this. 
  • You have the right to ask for rectification and/or deletion of your information. 
  • You have the right of access to your information. 
  • You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed. 
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us. 
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible. 
7. Modifications
We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we'll notify people whose personal data we hold and is affected.
Data Protection Policy
Kilbrandon Fund Edinburgh

Last updated
1 April 2019
Definitions
Charity
Means the Kilbrandon Fund Edinburgh, a registered charity.
GDPR
means the General Data Protection Regulation.
Responsible Person
Means Isla Burton, Chair.
Register of Systems
means a register of all systems or contexts in which personal data is processed by the charity.
1. Data protection principles
The Charity is committed to processing data in accordance with its responsibilities under the GDPR. 
Article 5 of the GDPR requires that personal data shall be:
  1. processed lawfully, fairly and in a transparent manner in relation to individuals;
  2. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
  3. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
  4. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
  5. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
  6. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”
2. General provisions
  1. This policy applies to all personal data processed by the Charity. 
  2. The Responsible Person shall take responsibility for the Charity’s ongoing compliance with this policy. 
  3. This policy shall be reviewed at least annually. 
  4. The Charity shall register with the Information Commissioner’s Office as an organisation that processes personal data. 
3. Lawful, fair and transparent processing 
  1. To ensure its processing of data is lawful, fair and transparent, the Charity shall maintain a Register of Systems. 
  2. The Register of Systems shall be reviewed at least annually. 
  3. Individuals have the right to access their personal data and any such requests made to the charity shall be dealt with in a timely manner. 
4. Lawful purposes
  1. All data processed by the charity must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests (see ICO guidance for more information). 
  2. The Charity shall note the appropriate lawful basis in the Register of Systems.
  3. Where consent is relied upon as a lawful basis for processing data, evidence of opt-in  consent shall be kept with the personal data. 
  4. Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Charity’s systems.  
5. Data minimisation
  1. The Charity shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed. 
6. Accuracy
  1. The Charity shall take reasonable steps to ensure personal data is accurate. 
  2. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date. 
7. Archiving / removal
  1. To ensure that personal data is kept for no longer than necessary, the Charity shall put in place an archiving policy for each area in which personal data is processed and review this process annually. 
  2. The archiving policy shall consider what data should/must be retained, for how long, and why. 
8. Security
  1. The Charity shall ensure that personal data is stored securely using modern software that is kept-up-to-date.  
  2. Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information. 
  3. When personal data is deleted this should be done safely such that the data is irrecoverable. 
  4. Appropriate back-up and disaster recovery solutions shall be in place. 
9. Breach
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Charity shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website). 

END OF POLICY
 If you need any information please send us an email on

Kilbrandonfundedinburgh@gmail.com

SC033356
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